Online Board Meeting Etiquette
Online board meeting is a convenient and efficient way to hold meetings without the requirement of physically attending. It allows more members to participate and eliminates the need for time-consuming and costly travel expenses. Virtual meetings can be a source of obstacles. To ensure that the meetings are as efficient and productive as possible, it is crucial to adhere to certain guidelines for etiquette.
1. Utilize an online icebreaker to increase engagement before and after meetings. This will allow board members become familiar with each other. Alternatively, you can invite people to use the chat box to introduce themselves. This is a great way to begin the meeting and also make everyone feel comfortable with the technology.
2. Train the less tech-savvy members of the board. This will lessen the resistance to adopting new technologies. The training will also assist users navigate the board portal as well as other tools, effectively. 3. Before the call starts, make sure that everyone has a reliable audio/video setup as well as a stable internet connection. This will improve the quality of the call. 4. Ensure that all attendees are using the mute feature when they are not speaking. This will cut down on external distractions and decrease the possibility of disrupting other board members.
5. Draft and record minutes. It is essential to ensure that the minutes are an invaluable resource for attendees and contain the relevant information. Minute-takers must also find a balance between thoroughness, clarity and precision. They should also avoid including informal conversations or personal opinions in minutes of meetings.
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