A board room meeting is an official gathering of the company’s leadership, with a focus on oversight, governance, and taking decisions. The meetings are usually scheduled regularly, like monthly or quarterly, and could also be ad-hoc to discuss urgent issues.

A well-planned agenda for meetings ensures that the boardroom meeting flows smoothly and that all important issues are discussed in the time allotted. It is important to keep the minutes of meetings brief and clear so that board members can review them later or pass them on to other stakeholders.

The most productive meetings conclude with a list of actions to follow-up and tasks for the board between meetings. Boardable’s Minutes Maker features allow you to quickly create minutes of board meetings and publish them to distribute them, while the Task Manager lets best board management software you to assign specific tasks to board members. Make sure that everyone is aware of their roles and responsibilities, by distributing minutes quickly, ideally within the week after your next meeting.

It’s also important to build an environment of cooperation and respectful communication. Inspire different perspectives and use the tools of communication offered by the board portal to promote active listening.

It’s also a good idea to have regular informal meetings outside of the boardroom to foster camaraderie, and to let more natural conversations to occur in formal meetings. This is especially useful if your company has global operations. It is possible to bring the board into operational areas to observe how things get done in the field. This will help the board members become more involved in the company and also help the bottom line of the business.